You may have a few questions about how you will travel to your destination. There are two ways to begin your journey—traveling on a supervised flight or unsupervised travel. Learn more below about how travel planning works with BBYO Passport.
Required for all Summer Experiences except Costa Rica Trek, Western USA Trek, and Ultimate Americas Trek.
A supervised flight is offered separately from program land costs. Ticket costs vary greatly by destination and dates and are available on individual program pages. Flight costs that are listed on the program webpage are an approximate flight price and not the actual cost. The supervised flight cost and flight details will be released in the spring. The confirmation of a flight booking through BBYO Passport is subject to having enough monies paid into your account to cover the cost of the flight above the $250 deposit, and insurance amount, if applicable. All flight fees are subject to the same payment schedule confirmed in the terms you accepted for participation, or within two business days of adding the fee.
NOTE: Following the final payment deadline, space and rates on supervised flights can no longer be guaranteed. Contact us for additional details. BBYO reserves the right to adjust the price of the flight by up to 5% based on the exchange rate and airline fuel fee fluctuations beyond our control.
Most supervised flights depart from the New York City area. We strongly recommend participants book their connecting flights after the supervised flight details are announced.
Our programs fly a range of reputable international air carriers. Airlines vary by year and are selected according to schedule, availability, and cost. In some cases, we will use a combination of airlines for programs that involve multiple countries.
All connecting flights are included in the supervised flight for programs that connect Europe and Israel or connect within Europe. For teens connecting programs within the United States, families are responsible for making their own connecting travel arrangements based on the guidance we will provide in the spring.
For Summer 2022, North American participants will not be able to make their own flight arrangements to Europe or Israel. All North American teens are required to take the supervised flight. This flight will depart from the New York City area. Flight arrangements will be released in late spring, and you are responsible for your teen’s transportation to and from the departure location.
- During registration, teens can submit a meal request for the airline (this request will not carry over to the program meals). Meal choices, other than kosher, will not have a kosher supervision on most airlines. Airlines are not able to accommodate food allergies.
- Seating is pre-assigned by the airline on our supervised flights, and special requests can be made at check-in but not ahead of time.
- If desired, participants are responsible for obtaining reward points via the airline using the ticket information obtained at check-in.
Detailed airport arrival and departure instructions will be sent well in advance. For the departure day, there is a designated meeting spot for each supervised flight where participants will meet our staff. For participants traveling to the supervised flight airport via a connecting flight, be advised that staff are not able to escort participants from/to their domestic gates.
Please contact our BBYO Summer Team at [email protected] to discuss extensions for personal travel.
Each airline has its own rules and separate age thresholds for mandatory "unaccompanied minors," and additional fees may apply. For families booking a flight, refer to your chosen airline for information, and contact us well in advance if special arrangements need to be made with our staff. Last-minute requests for staff supervision of "accompanied minors" cannot be guaranteed.
Group bookings are created differently from individual reservations. There are many pros, including additional assistance in the event of a ticketing issue or delay, and the ability to hold our tickets at a stable price while families confirm their travel. Each airline holds a limited number of seats at a group rate and group status. They also help ensure that teens who register later, or additional staff needed, can still join the flight.
While we gain these perks, it is important to note that we often lose the ability to hold seats, change routes, or even fly direct.
If you prefer greater flexibility, then another option is to purchase your reservation directly from the airline where you might be able to change your route, upgrade your seat, explore prices, and get a refund.
Choosing flights is a rather complicated process. Our team takes the time throughout the year to carefully plan, evaluate, review, and reassess each of our flight holdings as the year progresses.
Applicable for Costa Rica Trek, Western USA Trek, and Ultimate Americas Trek.
For families who book their own flights to/from our destination airport, we will coordinate a mutually agreeable plan for meeting and returning your teen. Additional airport transfer costs may apply for flights booked outside of a pre-specified arrival/departure window (to be announced in the spring)
Each airline has their own rules and separate age thresholds for mandatory "unaccompanied minors," and additional fees may apply. For families booking a flight, refer to your chosen airline for information, and contact us well in advance if special arrangements need to be made with our staff. Last minute requests for staff supervision of "accompanied minors" cannot be guaranteed.